GSA Letter of Supply

From time to time, product vendors may elect to become suppliers to a company that holds a General Services Administration (GSA) schedule contract. It is mandatory that the GSA schedule holder (also called a reseller) obtain a Letter of Supply (LOS) from the supplier when the reseller is not established in the marketplace.

Here is a sample GSA Letter of Supply. You'll need to change the terms in [brackets].

[Date]

[Mr. Name], [Title]

[Company Name]

[Address]

Re: Letter of Supply

Dear [Mr. Name]:

LETTER OF SUPPLY

[Company A] agrees that it will supply [Company B] with sufficient quantities of the offered product(s) to meet the Government’s needs for the duration of this Letter of Supply. This Letter of Supply shall remain in effect as long as [Company B] is a [Company A] reseller.

COMMERCIAL PRODUCT CERTIFICATION

[Company A] certifies that all products proposed for inclusion on the Contract or any subsequent contract modification are newly manufactured products, that are of a type customarily used by the general public or by non-governmental entities for purposes other than governmental purposes, and are sold, leased, or licensed in the course of normal business operations to the general public.

DISCOUNT TO RESELLER

The discount being offered to [Company B] is _discount rate_%. [Company B] is classified as a Value Added Reseller pursuant to [Company A] authorization on [Date].

TRADE AGREEMENTS CERTIFICATE

[Company A] hereby states that each end product to be delivered under this Letter of Supply is a U.S. made end product, a designated country end product, a Caribbean Basin country end product, a Canadian end product, or a Mexican end product as defined in the FAR clause 52.225-5 TRADE AGREEMENTS (Aug 2009). Any Trade Agreements clauses other than 52.225-5, are not acceptable.

PRICE REDUCTION NOTIFICATION

[Company A] agrees to notify [Company B] no less than thirty (30) days before any of the following:

• Reduction of commercial list price of any product listed below, which may be listed on [Company B], GSA Schedule Contract.
• Decrease in reseller cost for any product listed below, which may be listed on [Company B] GSA Schedule Contract.

[Company A] agrees to make reasonable efforts to notify [Company B] no less than thirty (30) days before any temporary price reductions, rebates, and/or promotions related to the products; however, [Company A] shall not be obligated to provide [Company B] with notice prior to releasing such promotions, reductions or rebates to similarly situated resellers.

Products covered under this Letter of Supply: [product list], as long as they are currently manufactured products.

[Company A] Dun and Bradstreet number is XX-XXX-XXXX.

[Company A] production point for product(s) submitted for this solicitation is:

[Product A]

[Address of Manufacture]

[Product B]

[etc...]

Sincerely,

[Name]
[Title]